Expedition Africa 2016 Thank all our Teams, Sponsors
and Volunteers for an unforgettable experience.

Venue and Date for 2017 to be announced soon

Expedition Africa Information

Expedition Concept

EXPEDITION CONCEPT

  • Expedition Africa is part of the Adventure Racing World Series

  • Adventure racing is a multi-discipline endurance sport where competitors compete in teams, navigating from control point to control point in a number of disciplines.

  • Disciplines include: mountain biking, trekking, kayaking, rope work and orienteering. Teams are expected to navigate using a map and landmarks. Teams must be able to operate in harsh remote environments in all weather conditions.

  • Teams travel through day and night, they can decide if, when and where to rest.

  • The first team to complete all the Expedition legs and visiting all the control points will be declared the winner.

  • Teams are required to complete the entire Expedition distance together (always within hearing and visual distance of each other), helping and assisting each other.

  • Teamwork and team dynamics are essential. A detailed understanding of your teammates and your own capabilities is essential.

  • See the video and photo section for live footage and images of Expedition Africa

Expedition Africa 2016 Results

EXPEDITION AFRICA 2016 GARDEN ROUTE RESULTS

Find a Team

FIND A TEAM

If you want to join an existing team, create a new team or are looking for members to fill up your team, contact us and we will list your contact details below.bio@netactive.co.za  

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Media and Volunteers

MEDIA

OFFICIAL MEDIA:

Expedition Africa has official invited media openings available for 2017. Contact Heidi if you are interested heidi@kinetic-events.co.za for full media package details.

Our course design takes into account accessibility to the media to ensure you can capture and share the most captivating images and stories to the world.

Internet connectivity can be achieved by buying a 3G data card.

A standard waiver need to be signed at media briefing by all media persons to ensure no information is shared to the teams. 

All food and drink for own account

We can offer you:

  • Free airport transfer.

  • Free accommodation during event. If you want to sleep at more remote areas, your own tent is recommended.

  • Free group transport during event to all points of interest. Transport will leave at scheduled times. 

  • Set of maps and attendance to media briefing.

  • Event garment.

  • Awards ceremony dinner.

TEAM MEDIA:

It is recommended that each team bring along their own media person.

This is ideal if a team wants to maximize coverage of their progress during this adventure. 

Contact Heidi if you are interested heidi@kinetic-events.co.za.

The team media person is required to set up and manage a team Face book page as well as 5 individual Face book pages as well as other social media platforms. A post event report on social media reach will be required.

Our course design takes into account accessibility to the media to ensure you can capture and share the most captivating images and stories to the world.

Own transport is compulsory and all food and drink is for own account

Internet connectivity can be achieved by buying a 3G data card. 

A standard waiver need to be signed at media briefing by all media persons to ensure no information is shared to the teams. 

We can offer you:

  • Set of maps and attendance to media briefing.

  • Event garment.

  • Awards ceremony dinner.

VOLUNTEERS

  • The best way to be part of the race if you cannot participate yourself is to become a volunteer.

  • If you are interested please contact Heidi - 082 564 6468 or mail at heidi@kinetic-events.co.za

  • Volunteers just need to reach the registration venue on their own cost.

  • Free transfers from airport, reservations mail Heidi at heidi@kinetic-events.co.za

  • Volunteers will receive a race garment.

  • Accommodation will be provided. Specific details to be provided on request.

  • Come and be part of this adventure.

Media Accreditation

MEDIA ACCREDITATION

Media accredited with this year's Expedition Africa 500km Adventure Race will enable you to receive access to cover the event and support from event staff and officials.  Each accredited media person will be issued with an accreditation pass.

Confirmation and acceptance of Media Accreditation applications will be via email. A compulsory general media and safety briefing will be held as per the event timetable for all event media. Media must abide by all directions given by Event Officials.


Guidelines for Media Accreditation:

Applicants must agree to to the following:

I, the undersigned, do hereby agree to be a Media partner for Expedition Africa 2016.


I the undersigned, do hereby understand that’s this agreement gives me access to the following information prior to the teams and the general public:

  1. Maps of the route.
  2. Descriptions of each leg.
  3. Descriptions and position of each checkpoint.
  4. Descriptions and position of each transition.
  5. Descriptions and understanding of the logistics involved.


I, the undersigned, do hereby agree to the following regulations. 

  1. Any sharing of information about the route of Expedition Africa must be done in a manner that does not benefit nor disadvantage any team.
  2. Information about the route of Expedition Africa prior to the start of the event can be published with the understanding that it can only contain information already in the public domain.
  3. Any interaction between the media and the teams before and during the event will be to gather information about the team’s experiences of Expedition Africa.
  4. Media may not provide teams with any information of the route of Expedition Africa at any stage.
  5. To endeavor to publish daily as much information about Expedition Africa as possible, subject to the above conditions, in order to promote Expedition Africa.
  6. Be aware of your physical position on the route. Do not provide advantages to teams by leading them or indicating where to go. For example: do not stand near a hard-to-find CP nor at the entrance to a difficult to locate turn off.
  7. All print and visuals material produced during this event can be used by Expedition Africa to promote the event.
  8. If any of the print and visuals materials is requested by a third party, Expedition Africa will only release it with permission from the individual media partner


AND


I hereby acknowledge that Kinetic or any other partners of Expedition Africa  nor its members, servants or agents shall be in any way liable for injury, loss or damage to person or property sustained by myself or my party or any other person accompanying on the event and I hereby indemnify Kinetic and any other partners of Expedition Africa against all and any claims which may be made against it or any of its members, servants or agents arising from any of the causes aforesaid and undertake that all persons are fully aware of and accepts this indemnity in favor of Kinetic and any other partners of Expedition Africa  its members, servants and agents.


I also expressly undertake to ensure that I and my party abide by the Conditions of this agreement and any instructions given by any of the members of Kinetic and any other partners of Expedition Africa its servants or agents.


The use of all roads and the use of all facilities are at my own risk.

Media Accreditation Application Form:


Click the link to fill in and submit your application


Entry Information

ENTRY INFORMATION

  • Enter Online here:   

ENTRY PROCEDURE

  1. A completed online entry form with at least one team member details to secure a provisional entry.

  2. Closing date for entries and full payment before 

  3. Teams may pay with a credit card. Contact us with your card details. A 5 % handling charge will be added to the entrance fee.

  4. E-Mail proof of payment to bio@netactive.co.za 

  5. Team member substitutions can still be made until ....... No charge for the substitutions.

ENTRY FEE

TBC  - per team of four + one media person (see media tab for more information) 

TBC - per team of two + one media person (see media tab for more information).

ENTRY FEE INCLUDES

  • A full service 500 km Expedition Adventure which forms part of the Adventure Racing World Series.

  • Team logistical support.

  • An Expedition Africa garment and a race bib

  • Awards ceremony dinner.

  • Kayaks and paddles for the team.

  • Kayak bag.

  • Re-supply boxes.

  • Cardboard cycle boxes. (if needed)

  • Live tracking of teams progress.

  • Medical backup.

BANKING DETAILS 

Bank details

  • S. Muller

  • Standard Bank 

  • Bank branch code 001255.

  • Rivonia Road,  Johannesburg, 2128

  • Account number 420 104 496

  • Swift code SBZAZAJJ    

  • Bank phone number: 0860 101 341

Receiver details:

  • S. Muller

  • 10 Lindsay lane, Rivonia, Gauteng, 2128.

CANCELATIONS AND REFUNDS

Teams may cancel their entry at any stage by e-mailing the event organizers. No refunds are applicable at any stage.

  • Teams are not permitted to transfer their fees paid to future editions of Expedition Africa if they are not able to make this edition of the event.
  • Teams are permitted to transfer or sell their entry to another team if available. This will be a transaction between the teams. Teams must notify Expedition Africa as soon as possible in the case of a team entry being transferred or sold.

  • If two teams do not have sufficient members and decide to join together, this will be strictly considered as one team cancelling their entry. Refund policy will be as stated above, no exceptions.

  • If the race is cancelled due to acts of god, natural disasters, terrorism or other reasons etc., the organizers will make every effort to refund as much of the entry fee as possible to all teams. However, all teams should be aware that any refunds will be made after event costs have been taken into consideration. Given the high number of fixed costs associated with organizing the race teams should also be aware that any refund is likely to be minimal. The race will not be re-scheduled.

Team Format and Teams Entered

TEAM FORMAT

  • Teams of 4 members of any combination - (males and/or females) + one media person (not-compulsory)

  • Teams of 2 members of any combination - (males and/or males) + one media person (not-compulsory)

  • Only mixed teams of four with at least one member being female will be eligible for the free entry at the Adventure Racing World Championship in U.S.A. in 2017.

TEAMS 

1.  

Location and Accommodation and Airport Transfers

LOCATION 

  • The location will be .........  

  • The host town will be .........

  • Registration will be at .........................

  • The closest airport will be ...............

  • International teams can book their flights to ............. 

  • Alternatively teams can also rent a van at .................

  • For any pre and post event travel arrangements contact heidi@kinetic-events.co.za

ACCOMMODATION 

  • The Expedition accommodation will be at ............................

  • Each team of four + 1 media person will be hosted in a chalet. 

  • A marque will be available for the packing and storing of cycle boxes and re-supply boxes.

  • Teams will check out Sunday morning before event start.

  • Rooms need to be left empty when Expedition starts.

  • A secure room will be provided to leave extra equipment for the duration of the Expedition.

  • We recommend teams to arrive before Friday. Your Expedition experience and outcome will be enhanced if you arrive earlier.

  • A special accommodation rate has been negotiated to make an early arrival financially viable.

  • Contact Heidi to make accommodation bookings for early arrival and transfers heidi@kinetic-events.co.za

  • Contact Heidi to make accommodation bookings for supporters and family/friends heidi@kinetic-events.co.za

  • Teams or team members who withdraw during the event will remain at the closest transition to point of withdrawal. These competitors will be collected a.s.a.p. and be returned to the Resort. 

  • All nights' accommodation before and after Friday and Saturday night is for the teams own account

  • Free Wi-Fi will available at the registration centre. Expedition Africa will set up a Working station with Computers for teams to be in contact with family and friends. 


AIRPORT TRANSFERS 

  • Free transfer from and to George Airport to be reserved with Stephan  bio@netactive.co.za before Friday 11 March.

  • Free transfers with a reservation on Tuesday 10 May, Wednesday 11 May, Thursday 12 May at 14h00 and on Sunday 22 May at 8h00.

  • There will be no transfers on Friday 13 May.

  • Any transfers at any other time will be for own cost.

Host Resort

HOST RESORT

 

Dates & Times

DATES & TIMES

 

April / May 2017

  • Friday  17h00 onwards. Opening ceremony, Team introduction, Expedition book hand out and briefing.

  • Friday 19h00. Press Conference

  • Friday 19h00. Media Briefing


  • Saturday 17h00 - 9h30. Team registration and equipment inspection.

  • Saturday 11h00 - 13h00. Community project.

  • Saturday 17h00. Questions and answers

  • Saturday 18h00. Re-supply box A and B, paddles and kayak bag hand in.

  • Saturday 19h00. Volunteer Briefing


  • Sunday 5h30. Room check out.

  • Sunday 6h00. Transfer to Expedition Start.


  • Saturday 19h00. Awards ceremony.


  • Sunday 07h00. Transport to airport 

  • Sunday 10h00. Accommodation check out and teams to depart home.


Distance, Route and Disciplines

DISTANCE AND ROUTE
  • The expedition will cover approx...km. Winning team 72 hours (sleep excluded), last team six days.

  • Route will consist of ... legs with .... transitions. Cut-offs on route will be enforced for slower teams to be re-routed

  • Mountain biking 50 % 

  • Trekking 30%

  • Kayaking 20% 

  • More accurate distances of individual legs will be released at registration and at Expedition briefing.

  • All teams will be able to finish before Saturday night awards ceremony

DISCIPLINES

  • Mountain biking – teams should be prepared for a range of riding including single track, steep hills, gravel roads and sealed roads.

  • Trekking – will involve traveling by foot through rugged and diverse terrain. 

  • Kayaking – kayaks will be provided by race organizers. Kayaking will be on inland rivers, lakes and white water. Generally kayaking will be permitted during both day and night. Dark zones will be enforced on white water sections. Details on white water grade and dark zones will be outlined as route scouting progresses. 

  • Orienteering – orienteering is an extremely important part of the race. The course is not marked and teams are required to navigate using maps. 

  • Rope work 

  • Swimming - teams might be required to cross rivers

  • Canyoneering - teams need to be able to travel in canyons using a variety of techniques that may include other activities such as walking, scrambling, climbing, jumping and swimming

Transitions and Maps

TRANSITIONS

  • All transitions will have drinking water.

  • Most transitions will have power.

  • New maps and race instructions will be issued at transitions.

  • Tents/room/ halls with mattresses will be available at some transitions for sleeping. (Details to be supplied at briefing).

  • Some transitions will have a restaurant on site. (Details to be supplied at briefing)

  • Some transitions are based in resorts, teams who wish, can check into rooms at their own cost if they want to upgrade their sleeping experience.

  • A detailed summary of transitions will be outlined in the Expedition book handed out at Briefing.

MAPS

  • Maps supplied will be 1:50 000 topographical maps.

  • Teams will copy route on to maps from a master map as Expedition progresses. Information on this will be given at briefing.

  • Google maps may also be supplied for navigation on certain legs.

  • Waterproofing of maps is essential.

  • Stationary to prepare route on map is needed. Different colours pens, sellotape, scissors etc. Two sets to be placed in both re-supply boxes.

  • Maps will not be replaced if team misplaces maps.

Cycle Boxes and Re-supply Boxes

CYCLE BOXES

  • The use of cycle boxes makes it easier for teams to compete on an even playing field. 

  • Cycles boxes will be transported by the organizers.

  • Teams can use their own cycle boxes, not to be bigger than measurements below.

  • Teams must indicate on their entry form if they need the organizers to provide them with cycle boxes.

  • Organizers cardboard cycle boxes - 154 cm long * 100 cm high * 40 cm wide. 

  • Teams who uses organizers boxes must provide sufficient packing tape to strengthen, seal and reseal cycle boxes, teams must supply their own tape. Two rolls of tape per competitor, one to strengthen box before expedition start and one to be kept in box during event for repairs. Padding for the inside of the boxes to prevent damage to cycles can also be provided by teams.

  • Teams who use organizers boxes must provide own waterproofing material.

  • No food or water to be stored in cycle boxes at any time.

  • Organizers will move these boxes to various points on the course.

  • Boxes will be available at designated transition areas somewhere on route. Cycles need to be packed in and out of these boxes at designated transitions. More info on these areas will be in the Expedition book.

RE-SUPPLY BOXES

  • The use of re-supply boxes make it easier for teams to compete on an even playing field.

  • The organizers will provide TWO re-supply boxes per team.

  • Re-supply boxes - 160 liter. (88 cm long, 43 cm wide, 40 cm high)

  • Only boxes supplied by the organizers may be used, teams can't use their own re-supply boxes.

  • Re-supply boxes will be a plastic box with a lid. Each re-supply box must be secured with two cable ties at all times.

  • No water to be stored in re-supply boxes at any time.

  • Organizers will move these boxes to various points on the course. 

  • Boxes will be available at designated transition areas somewhere on route. More info on these areas will be in the expedition book

Competency Required

COMPETENCY REQUIRED

  • At least two members of the team must be capable of navigating by compass and map during the day and night. The team must be able to orientate a map, identify grid references on a map, take a bearing between two points on a map, and understand the impact of magnetic declination.

  • The teams must be able to describe what your team will do if it became lost.

  • At least one member of the team must hold a minimum qualification of Level One First Aid.

  • All team members must be suitably competent in all the disciplines included in the event as specified by the race organizer and be able to complete the event without any assistance from any person other than their own team members.

  • The following Kayaking skills must be mastered. Manage a capsized craft in deep water, right and empty craft in deep water, get back in, continue paddling

  • Swim 100m of any stroke.

  • By entering this event, teams acknowledge that they are competent in all skills as stated above to complete such an event.

Equipment required and Inspection

EQUIPMENT

Click HERE for the list of Compulsory Competitor Equipment (download & save a copy)


EQUIPMENT INSPECTION 

  • Equipment rules are not enforced to inconvenience competitors. 
  • Compulsory equipment required by each team and team member will be inspected. All equipment featured in the required equipment tab must be present at equipment inspection. Excluding paddles, kayak equipment, mountain bikes, water and food.
  • Teams need to be ready for equipment inspection at the equipment inspection area on Saturday 14 May between 7h00 and 10h00.
  • Any team that are not on time at the equipment inspection area will have to wait till after the last team has done their inspection for their equipment inspection and a two hour time penalty will be added to finishing time

Event Rules & Regulations

EVENT RULES & REGULATIONS

Click HERE for the ARWS rules & regulations (download & save a copy)

Eco Awareness

ECO AWARENESS

Teams are to adhere to the following stipulations at all times:

  • All waste is to be carried to the closest transition or checkpoint for disposal.

  • Human waste is to be buried between 20 and 25cm below the soil surface.

  • Picking of flowers, cutting of walking sticks and/or any damage to the natural vegetation (even though they might appear to be dead) is prohibited. The making of fires, whatever the circumstances and no matter how small, are prohibited along the entire route.

  • No tree, rock etc. may be defaced in any manner.

  • Be polite and courteous to local inhabitants. Pass quietly through settlements, especially at night.

The transgression of any of the above will render the entire team liable to disqualification.

Prizes & Awards

PRIZES / AWARDS

  • First mixed team will receive a paid entry for the Adventure Racing World Championships 2016 in Australia.

  • Team who places second will receive a guaranteed entry (NOT FREE) for the Adventure Racing world Championships 2016 in Australia.

  • First South African team will receive a guaranteed entry (NOT FREE) for the Adventure Racing world Championships 2016 in Australia.

  • All participants will receive Expedition Africa trophies.